Executive and Development Administrative Assistant

Jon Ruprecht

YMCA: St. Cloud Area Family YMCA
Location: St. Cloud, MN
Reports To: Executive Director
Full-Time Hourly  

Organization Summary:

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility.

The Executive Assistant intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined and provides secretarial and high-level administrative support to the CEO, Board Chair, and assigned executive staff.

Working at the Y, you will discover more than a job—you will enjoy a career with a future and the opportunity to make a lasting difference in the lives of those around you.

Position Summary: 

This position will collaborate directly with the Executive and Development teams to provide administrative support to the leadership team, fundraising campaigns, volunteer/staff meetings, scheduling and building relationships with volunteers, donors and team members.

Know How   

The diversity of responsibilities and the diverse needs of the support teams require a candidate that is highly organized, has attention to detail and high degree of accuracy, and has strong written/verbal communication skills to achieve outcomes.

Principal Activities

  1. Administrative support for leadership team, employee and volunteer meetings.
  2. Primary contact for fundraising: record keeping, reporting, prospecting, acknowledgement systems, invoicing, meetings and recognition events.
  3. Models our YMCA values through fun, positive relationships with staff, members, volunteers and donors to enrich their Y experience.
  4. Incorporates “Caring, Honesty, Respect, Responsibility” into all aspects of the position, to ensure Y values are integrated into our culture and programs.
  5. Speaks enthusiastically on behalf of the Y at given opportunities.


  1. Takes initiative and has strong critical thinking skills.
  2. Excellent communication skills, meticulous, organized, a person who will find solutions.
  3. Work as a collaborator supporting multiple team members and volunteers.
  4. Possesses strong project management skills.
  5. Ability to work accurately while simultaneously managing multiple priorities.
  6. Ability to maintain confidentiality.
  7. Ability to meet deadlines.
  8. Work with minimal direction and supervision.
  9. Has a gift to build relationships and a passion to serve others. The ability to relate effectively to diverse groups of people is essential to thrive and succeed in this position.
  10. Proficiencies in Excel, Word, Power Point, and other required software programs.  Will become proficient in Daxko systems.
  11. Preferred 2 or 4-year degree.  Not required.
  12. CPR, First Aid, and AED certifications are required within 60 days of employment.
  13. Ability to perform light physical activity lifting up to 50 lbs.

Effect on End Results  

The St. Cloud Area Family Y will benefit from exceptional communication, organization and growth of donors and volunteers.

SALARY:  Compensation based on experience.   $19 – $25

ADDITIONAL COMPENSATION DETAILS: Insurance benefits including health, dental, life and long-term disability; PTO, YMCA retirement options, free membership and program discounts.


Apply by email:  greg.gack@scymca.org

Please send resume to:  Greg Gack, Executive Director, St. Cloud Area Family YMCA, 2001 Stockinger Dr., St. Cloud, MN 56303.

Resume Deadline: Tuesday, May 31st.

To apply for this job email your details to greg.gack@scymca.org